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As many a small business owner will tell you keeping on top of ‘the books’ takes up a great deal of effort and time - in fact time that could be spent finding work and following up leads - Photographers are by no means any different.

If you are anything like me then you will probably have an Excel spreadsheet with a worksheet for generating invoices, another worksheet for some kind of balance sheet, and worksheets for all your expenses and tax. You occasionally find yourself having to add functionality to the worksheets and/or finding problems.

Imagine being able to free yourself from this spreadsheet hell. This is where a web-based service called FreeAgentCentral comes in. FreeAgentCentral is a simple, versatile, and user friendly tool for Freelancers, Sole Traders and Small Limited companies that easily achieves financial organisation and management. You can either use the data from FreeAgentCentral to help you complete your own tax returns, payroll, profit/loss accounts or give your professional accountant his/her own separate login.

FreeAgentCentral has a powerful Invoice design and layout tool. It tracks money in / money out from your uploaded QIF, OFX and CSV bank statement file. There is also VAT, Dividend and Payroll management. Other features include auto-allocation of monies you draw between expenses, salary and company dividend.

All accounts start with a free 30-day trial. Costs are: sole traders £15 per month, UK Partnerships/LLPs £20 and Ltd companies £25. However clicking the link below will get you a 10% discount. FreeAgentCentral has recently gone universal too so it can be used outside the UK. Highly recommended.